Zeteo People

Professional Recruitment


Privacy Policy for ZeteoPeople Ltd.


ZeteoPeople Ltd. (company number 4370963) is committed to protecting the privacy of our candidates, clients, business partners and website users. We aim to ensure that the information you submit to us, or which we collect, via various channels is only used for the purposes you may reasonably assume it to be used for within the context of our services to you, as set out in this policy. In this policy ZeteoPeople Ltd. may also be referred to as "we", "us" or "our".

This Privacy Policy is to provide transparency about the types of personal data we collect from candidates, clients and other business partners, the purposes for which we use the data and the ways in which the data is processed.

This policy is to reflect the spirit of the United Kingdom’s EU General Data Protection Regulation 2016/679 ("GDPR") and its German equivalent Datenschutz-Grundverordnung (EU-DSGVO).


>> Who we are

ZeteoPeople Ltd is a specialist search and recruitment company broadly focussing on IT related topics. Our key market is German speaking Europe, however, we operate worldwide where required by our clients.

ZeteoPeople’s customers are reputable companies across a variety of industries. We are especially well established in the IT and Management Consultancy market.

We operate predominantly in the segment of “experienced” professionals (candidates), who we identify in the market using professional search methods.

We source, select, interview and individually introduce candidates to our clients. In this process career advice and consultancy is an integral element of our interaction with candidates.

For the purpose of this Privacy Policy ZeteoPeople Ltd. is the controller of personal data.


>> Which information do we collect

We collect, store and process information required for finding you suitable roles and to conduct the application process that may result from you choosing to pursue a career opportunity. This information contains the following:

• Your name(s) and title(s)
• Your contact details (email address, telephone number, others you may wish to provide)
• The information you provide on your curriculum vitae or “CV” (employment history, professional experience, education, skills, any other information you wish to share in your CV)
• Additional relevant information such as employment and residency status, preferences including role, motivation, geographical areas, willingness to travel and remuneration details, nationality
• Any other work related information you provide, e.g., education/training certificates and references

We may obtain further personal information about you during the course of our relationship with you. This information may be obtained from you directly or from third parties, such as the clients to whom we have provided your application and who have engaged with you as part of a job application process.


>> How do we use your information

We will hold, use and share your personal information, solely for our legitimate business purposes. This means we use your data only in ways that you would reasonably expect us to as to provide you with our recruitment services:

• To inform you about job opportunities
• To provide you with career advice and consultation
• To process and manage your application with one or more potential employers of your choice and as authorised by you
• To answer your queries
• To maintain our business relationship, where you are a candidate or a client
• If applicable, where it may arise, to partner with you as a client for your hiring needs

In exceptional circumstances we may be obliged to release personal information to regulatory or law enforcement agencies, if we are required to do so.


>> How do we collect your information

We obtain information about you from a variety of legitimate sources:

• From your CV you send us
• From interviews, conversations and correspondence with you regarding job opportunities or career matters
• From information you make available to the public or specifically to us on professional networks, job boards, online CV databases or social media (e.g., Xing, LinkedIn, Monster)
• From information you send to us via our website (we do not automatically collect personal or identifiable data from you as you use our website)
• From a trusted recruitment partner with your prior consent
• In rare cases, from personal recommendations through one of your personal or professional contacts


>> Who do we share your information with

We will never share your personal details with a third party without your explicit consent. Hence, we will only share the personal information with a potential employer (client), trusted recruitment partner or individual as specifically authorised by you.

In providing our recruitment services to you we may need to share your personal information with the following parties for the following reasons:

Clients: Upon your authorisation we may share your personal information with clients for the purpose of your application.

Trusted Recruitment Partners: Upon your authorisation we may share your personal information with trusted recruitment partners in order to give you access to further job opportunities or specific career advice.

Regulatory and Law Enforcement Agencies: As noted above, if we receive a request from a regulatory body or law enforcement agency, and if required under GDPR and other laws, we may be obliged to disclose certain personal information to such bodies or agencies.

We require professional and the legally set standards of confidentiality and data protection from all third parties that we share your information with.

If you have authorised us to submit your job application to a client company in a country outside of the European Economic Area (“EEA”) you are agreeing to this transfer, storing or processing outside of the jurisdiction of GDPR legislation. If we transfer your information outside of the EEA in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.


>> How long do we hold your information

Due to the nature of our recruitment services, we often support candidates with career moves and advice over many years, and potentially throughout their careers, therefore, the purpose for which we retain candidate data is often an ongoing purpose. For this reason, your consent includes explicit consent to retain your personal details until such time as you wish us to delete your records from our database.

>> Your rights on information we hold about you

You have certain rights in relation to personal information we hold about you. Details of these rights and how to exercise them are set out below. We will require evidence of your identity before we are able to act on your request.

Right of access: You have the right at any time to ask us for a copy of the personal information about you that we hold.

Right of correction or completion: If personal information we hold about you is not accurate, out of date or incomplete, you have a right to have the data rectified, updated or completed.

Right of deletion: You have the right to request that personal information we hold about you is erased e.g. if the information is no longer necessary for the purposes for which it was collected or processed or our processing of the information is based on your consent and there are no other legal grounds on which we may process the information.

Right to object to or restrict processing: You have the right to object to our processing of your personal information. You also have the right to restrict our use of your personal information

Right of Data Portability: You have a right to receive any personal information that we hold about you in a structured, commonly used and machine-readable format.

Right to withdraw consent: To the extent that we are processing your personal information based on your consent, you have the right to withdraw your consent at any time. You can do this by contacting us using the details in the contact section below.

You can exercise any of the above rights by contacting us using any of the methods in the contact section below. We will always ask you to confirm your request in writing.

We are unable to comply with requests that relate to personal information of others without their consent.


>> Data Storage and security

ZeteoPeople’s staff are trained in the legal requirements of data protection and our internal procedures ensure highest standards of safeguarding your privacy. Our staff has contractually signed up to this policy and is instructed to operate with greatest care when dealing with your data.

We ensure that access control is enforced to the extent that unauthorised users do not have access to and are prohibited from processing your personal data. Every access point to your personal information is subject to passworded security in our systems.
ZeteoPeople’s data is stored on databases in the United Kingdom.

>> Changes to our Privacy Policy

This privacy policy can be changed by ZeteoPeople Ltd. at any time. If we change our privacy policy in the future, we will advise you of material changes or updates to our privacy policy by email, where you have provided us with your email address.


>> Contact

Our appointed Data Protection Officer (DPO) is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy notice, including any requests to exercise your legal rights relating to your personal data, please contact the DPO:

Email: andrew.naughton@zeteopeople.co.uk
Telefone: +44 (0)1273 200490
Postal address: ZeteoPeople Ltd., 120 Queen's Road, Brighton BN1 3WB, United Kingdom


>> Complaints

If you are unhappy about our use of your personal information, you can contact us using the details in the contact section above an we will be there to help you. You are also entitled to lodge a complaint with the UK Information Commissioner's Office. You will find the contact details on https://ico.org.uk/concerns/


Website specific clauses on Privacy


>> Cookies

We may use cookies on this website. A cookie is a text file sent by a web server to a web browser, and stored by the browser. The text file is then sent back to the server each time the browser requests a page from the server.This enables the web server to identify and track the web browser. We may send a cookie which may be stored by your browser on your computer’s hard drive. We may use the information we obtain from the cookie to improve the website’s usability. Most browsers allow you to refuse to accept cookies. (For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.) This will, however, have a negative impact upon the usability of many websites, potentially including ZeteoPeople’s website


>> Data Transfer via our website

We will take all reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information transferred to us via the means of our website. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.


>> Third party websites

Where this website contains links to other websites, we are not responsible for the privacy policies or practices of third party websites. However, we do require our business partners to comply with the current legislation (see above).


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